Policies

Tori (Yimin) Huang

Writer in Residence & Co-Host

At South Bay Spaces, we value your privacy and are committed to protecting your personal information. This Privacy Policy explains what information we collect, how we use it, and the choices you have regarding your information.

Information We Collect

When you interact with South Bay Spaces, we may collect information such as:

Your name
Email address
Payment information for paid events (processed securely by third-party payment providers)
Information you voluntarily provide when contacting us or registering for an event

We do not store your complete payment card information.

How We Use Your Information

We may use your information to:

Process event registrations and payments where applicable
Send event confirmations, reminders, and updates
Communicate about future South Bay Spaces events and programs
Respond to your questions or requests
Improve our events, services, and website

By registering for an event, you may receive emails about that event and future South Bay Spaces events. You may unsubscribe from promotional emails at any time using the unsubscribe link included in our emails. Even if you unsubscribe, we may still send important emails related to events you've registered for.

Photos, Videos, and Testimonials

We may take photos or videos during our events to share on our website, social media, newsletters, and other promotional materials.

If you prefer not to appear in them, simply let a host know before the event or step away during group photos.

If you voluntarily provide feedback, reviews, or testimonials, we may use them for promotional purposes. Unless you give us permission otherwise, they may be shared without identifying you by name.

Cookies and Analytics

Our website may use cookies and similar technologies to improve your browsing experience and understand how visitors use our website. We may also use analytics services to help improve our website and events.

You can adjust your browser settings to disable cookies, although some website features may not function properly.

Third-Party Services

To operate our website and events, we may use trusted third-party services, including:

Wix (website hosting)
Luma (event registration)
Stripe (payment processing for certain paid events)
Analytics and email service providers

If you have any questions about this Privacy Policy or how your information is handled, please contact us at:

South Bay Spaces
southbayspaces@gmail.com

At South Bay Spaces, we believe in being transparent about how we operate. These policies explain how we collect and use information, the terms that apply when using our website and services, and the expectations that help us create a welcoming community for everyone.

By using our website or registering for an event, you agree to these policies.

Terms & Conditions

By accessing our website, registering for an event, purchasing a ticket, or using our services, you agree to these Terms & Conditions.

Use of Our Website

You agree to use this website lawfully and respectfully. You may not:

Use our website for unlawful purposes.
Attempt to interfere with the operation or security of the website.
Provide false or misleading information when registering for an event.
Copy, reproduce, or distribute our content without permission.

We reserve the right to restrict access to our website or services if these Terms are violated.

Events & Services

South Bay Spaces organizes community events, workshops, and educational programs. Event details, including dates, times, locations, facilitators, and schedules, may change when necessary. If significant changes occur, we will make reasonable efforts to notify registered attendees.

Each attendee must register individually unless otherwise stated.

Intellectual Property

Unless otherwise noted, all content on this website - including our name, logo, text, graphics, photos, event descriptions, workshop materials, and other original content - is the property of South Bay Spaces and may not be copied, reproduced, or distributed without our written permission.

Participants retain ownership of any original writing, artwork, or other creative work they create during our events.

Third-Party Services

Our website may include links to or use third-party services such as Wix, Luma, Stripe, Instagram, and other platforms. These services operate under their own terms and privacy policies, and South Bay Spaces is not responsible for their content or practices.

Disclaimer

South Bay Spaces provides educational, recreational, and community-building experiences. Our events and content are not intended to replace professional medical, mental health, legal, financial, or other professional advice.

Limitation of Liability

To the fullest extent permitted by law, South Bay Spaces is not liable for indirect, incidental, or consequential damages arising from your use of our website or participation in our events or services.

If you have any questions about these Terms & Conditions, please contact us at:

South Bay Spaces
southbayspaces@gmail.com

Thank you for being part of South Bay Spaces. Our goal is to create welcoming, thoughtful, and enjoyable experiences where people can connect, create, and grow together. These policies help us provide a safe and positive environment for everyone.

Registration

Each attendee must register individually unless otherwise stated.
Registration may be required due to limited capacity or venue requirements.
Please cancel your registration if you can no longer attend so we can better plan our events or offer your spot to someone else.

Event Changes

Occasionally, we may need to change an event's date, time, venue, facilitator, or format due to unforeseen circumstances. If significant changes occur, we will make reasonable efforts to notify registered attendees as soon as possible.

Refunds

Free events do not require payment.

For paid events:

Registrations are generally non-refundable unless otherwise stated.
Tickets may be transferred to another person before the event by notifying us in advance.
If South Bay Spaces cancels or reschedules an event, you may choose either:
- A full refund; or
- To apply your payment toward the rescheduled event.

Photography & Video

We may take photos or videos during our events to preserve shared memories and promote South Bay Spaces.

These images may be used on our website, social media, newsletters, or other promotional materials.

If you prefer not to appear, simply let a host know before the event or step away during group photos.

Feedback & Testimonials

If you voluntarily provide feedback, reviews, or testimonials, we may use them for promotional purposes. Unless you give us permission otherwise, we will not identify you by name.

Community Expectations

We ask all participants to help create a welcoming environment by:

Treating others with kindness and respect.
Listening with curiosity and an open mind.
Respecting differing viewpoints and experiences.
Giving everyone an opportunity to participate.
Following reasonable instructions from organizers and venue staff.
Respecting the venue and those around you.

Harassment, discrimination, intimidation, threats, disruptive behavior, or recording others without permission will not be tolerated.

Writing Workshops & Discussions

Participants retain ownership of any original writing or creative work they create during our events.

Please respect the privacy of others and avoid sharing another participant's personal stories or creative work without their permission.

While we encourage confidentiality during discussion-based events, we cannot guarantee that every participant will maintain confidentiality.

Personal Property

Participants are responsible for their own personal belongings. South Bay Spaces is not responsible for lost, stolen, or damaged property.

Health & Safety

You participate in our events voluntarily and are responsible for your own health, safety, and personal well-being.

Right to Refuse Participation

To help maintain a safe and welcoming community, South Bay Spaces reserves the right to deny registrations, remove participants from an event, or refuse future participation when reasonably necessary.

If you have any questions about these policies, please contact us at:

South Bay Spaces
southbayspaces@gmail.com

Community & Event Policies